Subclient Properties (Message Rules)

Use this tab to define the rules based on which the messages within the mailboxes will be selected for data protection operations.

Enable these message rules

Select this option to enable the Simpana OnePass to move the mailbox messages once to secondary storage and use these messages to function as both backup and archive copy.

Create Stubs

You can select this option to create stubs, of all the messages that gets archived. Stubs are the place holders for the actual messages on the primary storage, thereby reducing the space consumption on.

Delete messages

You can select this option to delete the emails that meet the disk cleanup rules mentioned below.

To view option details on the following tabs, select:

Message

Quota

Attachment

Message

Collect messages after n days

Select this option to specify the number of days (receive time) after which messages in the mailbox will be archived.

Collect message larger than n KB

Select this option to specify the size of the mailbox messages in KB. Any message which will be greater than the specified size will be archived.

Collect only messages containing attachments

If selected, only messages that have attachments will be considered for archiving.

Skip unread messages

Specifies that you do not want to archive unread messages even if the messages qualify for archiving under the Age and/or Size rule.

Add recall link to stub body

Select this option to recall messages from any mobile device. When this option is enabled, a hyperlink is embedded into the message's body during the stubbing phase.

Leave message body in the stub

If selected, the body of any message that is archived will not be removed when the message is stubbed.

Exclude these message types

The selected message classes will be excluded from stubbing but will be eligible for backups.

Quota

Used disk space

Specifies whether the disk space will be checked when a mailbox is examined. The mailbox will be skipped if used disk space is lower that the watermark. The disk drivers to be checked are the drivers where mailbox database are located.

We do not recommend using only the Used Disk Space watermark as the sole criteria for archiving, as this could result in data being archived unintentionally.

Archive if used disk space reaches n% of total volume

Use this space to specify the used disk space high watermark value. When the Used Disk Space checkbox is selected, the mailbox will be skipped if the used disk space is lower than the value specified here.

Mailbox Quotas

Specifies whether the mailbox high and low watermarks will be examined. If the mailbox used space is higher than the specified value, the mailbox will be scanned. After the low watermark is met, the scan will be stopped for this mailbox. Mailbox watermarks are checked against the mailbox’s smallest quota among warning quota, stop sending quota, stop sending/receiving quota. If a mailbox’s quota is set to Use Default, the smallest quota of its database will be used. If there is no quota set at the database level, the mailbox will be considered as no quota set. It will be skipped unless the Mailbox Quotas option is unchecked. 

Archive if size if mailbox reaches n% of assigned quota

Use this space to specify the mailbox size high watermark value. When the Mailbox Quotas check box is selected, the mailbox will be scanned if the mailbox size is higher than the value specified here.

Stop archive when mailbox reaches n% of assigned quota

Use this space to specify the mailbox size low watermark value. When the Mailbox Quotas check box is selected and the mailbox is scanned, the scan will continue until the estimated mailbox size after archiving is lower than the value specified here.

Attachment

Specifies file extensions for attachments that you want included or excluded from archive operations regardless of the age/size message rules. Some points to keep in mind for filtering message attachments from archive operations. When attachment filters are not specified, the normal age/size rules are applied to attachments to determine whether they qualify for archiving. For example, if you want to archive attachments based on age and/or size instead of file type, then you would leave the filters blank.

Always Archive Messages having attachment with extensions:

Displays file extensions for attachments that you want included in migration archiving operations for this subclient, regardless of the age or size rules. When this filter is used, it overrides the age/size rules for attachments of the specified type, and archives all attachment types in mailboxes that match the specified pattern regardless of age or size. This is useful for targeting items such as multimedia files to archive them as soon as they are found. For example, you could enter .mp3 as an Include Attachment Filter to archive all mp3 attachments.

Never Archive Messages having attachment with extensions:

Displays file extensions for attachments that you want excluded from migration archiving operations for this subclient, regardless of the age or size rules. When this filter is used, it overrides the age/size rules for attachments of the specified type, and excludes from archiving all attachment types in mailboxes that match the specified pattern regardless of age or size. This is useful for preventing certain file types from being archived (such as .exe, .vb, and so on).