My Computers - Search

Table of Contents

Searching Data

You can search the data that you backed up from your client computer. The search capability provided in the Web Console also allows you search through the contents of the backup data.

Use the following steps to perform a search operation:

  1. From the Web Console, click My Data.

  2. Click the Computers tab.
  3. Click the computer_name that contains the data you want to search.
  4. Click the drop-down arrow in the search textbox on the top-left corner of the window.
  5. In the search textbox, type one or more keywords for the files you are looking for and then hit the Enter key.
  6. From the search results, you can select a file to see a preview of the content. In the file preview, you may see the search keyword occurrences highlighted in yellow.

Note: If you encounter the following issues during search, contact your Administrator as your backups may not be getting content indexed:

  • Search takes too long to display search results
  • Search results are not very accurate
  • Files obtained from the results cannot be previewed

Advanced Search Operations

You can also perform search operations based on the file name or size of the backup data as well as refining your search results to filter out irrelevant files. The following sections describe these advanced search operations:

Using File Name

Use the following steps to search data based on a file name:

  1. From the Web Console, click My Data.

  2. Click the Computers tab.
  3. Click the computer_name that contains the data you want to search.
  4. Click the drop-down arrow in the search textbox on the top-left corner of the window.
  5. In the Filename, enter the name of the file to be searched.
  6. Click Go.

Using File Type

Use the following steps to search data based on the type of the file:

  1. From the Web Console, click My Data.

  2. Click the Computers tab.
  3. Click the computer_name that contains the data you want to search.
  4. Click the drop-down arrow in the search textbox on the top-left corner of the window.
  5. In the File Type, choose the type of file to be searched.
  6. Click Go.

Containing a Specific Keyword

Use the following steps to search files with a specific file size :

  1. From the Web Console, click My Data.

  2. Click the Computers tab.
  3. Click the computer_name that contains the data you want to search.
  4. Click the drop-down arrow in the search textbox on the top-left corner of the window.
  5. In the Contains, enter a keyword that the filename may contain.
  6. Click Go.

Using Modified Time

Use the following steps to search files based on when the file was modified:

  1. From the Web Console, click My Data.

  2. Click the Computers tab.
  3. Click the computer_name that contains the data you want to search.
  4. Click the drop-down arrow in the search textbox on the top-left corner of the window.
  5. In the Modified, select the criteria from the list.

    For example, select Last Week if you want to search for files that were modified last week.

    If you select Time Range, you will get to specify the a date range e.g., from 03/01/13 to 05/01/13

  6. Click Go.

Refining Search Results

You can further refine the search results by performing one or more search operation on the displayed search results. It is really useful when you have to narrow down your search in a large list of results.

Refinements are documents grouped together by metadata fields, such as data size (Size filter), and are usually displayed with the number of results that can be found in each group. By default, the All check box is selected for all the filters.

The search results can be fine-tuned according to the following filters:

Filter Description
File Type View the search results of a specific file type like outlook archive, binary, excel, word document etc.
Modified Date View the search results that were modified within the specified range.
Size View the data with size within the specified range.

The options in the refinements pane vary according to the search result. For example, if your search results contains PDF and XML files, these will be listed under the File Type filter. Also, the number of search results will vary according to a selected filter.