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File Analytics Data Views

The following data views are available for the File Analytics report:

Client and Client Group Summary

The Summary data view displays summary information for the selected client or client group about the space usage distribution by:

  • Modified Date
  • File Size
  • File Type(s)

  • Click Interactive to view the Space Usage Distribution by Received Time data view.

Modified Date

The Modified Date data view displays information in the y-axis in categories according to the last date files were modified and the x-axis according to the total size of files in each category.

In the Modified Date data view, you can:

  • Point to a section of the graph to view the total size of files in that category
  • Modify the categories in the y-axis by clicking the Customize Categories button
  • View more granular data by clicking on a section of the graph
  • View more granular data by clicking on a y-axis category
  • Click the Additional Filters button to view specific

File Size

The File Size data view displays information in the y-axis in categories according to the size of individual files and the x-axis according to the total size of files in each category.

In the File Size data view, you can:

  • Point to a section of the graph to view the total size of files in that category
  • Modify the categories in the y-axis by clicking the Customize Categories button
  • View more granular data by clicking on a section of the graph
  • View more granular data by clicking on a y-axis category
  • Click the Additional Filters button to view specific clients
  • Enter your secondary storage costs into the Cost in $ /GB box to approximate the cost of archiving data in the current view

File Type

The File Type data view displays information in the y-axis in categories according to file types (such as Multimedia Files, Web Page Files, Document Files) and the x-axis according to the total size of files in each category.

In the File Type data view, you can:

  • Point to a section of the graph to view the total size of files in that category
  • Modify the categories in the y-axis by clicking the Customize Categories button
  • View more granular data by clicking on a section of the graph
  • View more granular data by clicking on a y-axis category
  • Click the Additional Filters button to view specific clients
  • Enter your secondary storage costs into the Cost in $ /GB box to approximate the cost of archiving data in the current view

Email Analytics Data Views

The following data views are available for the Email Analytics report:

Email Server Summary

The Summary data view displays summary information for the selected email server about the space usage distribution by:

  • Received Time
  • Email Size
  • Has Attachment

  • Click Interactive to view the Space Usage Distribution by Received Time data view.

Received Time

The Received Time data view displays information in the y-axis in categories according to when emails were received and the x-axis according to the total size of emails in each category.

In the Received Time data view, you can:

  • Point to a section of the graph to view the total size of emails in that category
  • Modify the categories in the y-axis by clicking the Customize Categories button
  • View more granular data by clicking on a section of the graph
  • View more granular data by clicking on a y-axis category
  • Click the Additional Filters button to view specific mailboxes
  • Enter your secondary storage costs into the Cost in $ /GB box to approximate the cost of archiving data in the current view

Email Size

The Email Size data view displays information in the y-axis in categories according to the sizes of individual emails and the x-axis according to the total size of emails in each category.

In the Email Size data view, you can:

  • Point to a section of the graph to view the total size of emails in that category
  • Modify the categories in the y-axis by clicking the Customize Categories button
  • View more granular data by clicking on a section of the graph
  • View more granular data by clicking on a y-axis category
  • Click the Additional Filters button to view specific mailboxes
  • Enter your secondary storage costs into the Cost in $ /GB box to approximate the cost of archiving data in the current view

Attachment

The Attachment data view displays information in the y-axis in categories according whether an email has an attachment or not and the x-axis according to the total size of emails in each category.

  • Point to a section of the graph to view the total size of emails in that category
  • View more granular data by clicking on a section of the graph
  • Click the Additional Filters button to view specific mailboxes
  • Enter your secondary storage costs into the Cost in $ /GB box to approximate the cost of archiving data in the current view

Listing View

The listing view displays information for the files or emails in the current data view.

  • From the current data view, click the View Data/View Mailboxes button.

    A list of the data in the current data view appears.

The column headings will differ based on your current data set.

In the listing view, you can:

  • Sort information in the list by clicking the column headings
  • Change the number of items to include when exporting your data for datasets exceeding fifteen entries
  • Print or export the information in a variety of formats (see Data Analytics - Export Options)
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