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Explorer Plug-In - Share Data

Table of Contents

The Explorer Plug-In supports sharing backed-up files and folders, with other users. You can choose to share your backed-up data, or to access other users' shared, backed-up data, from within Windows Explorer.

Sharing a File or Folder

Use the Shares feature of the Explorer Plug-In to give users access to your folders. When you share for a folder, you set the permission levels (view or edit) for each user. The users you share your backed-up data with can browse the folders or download and upload files according to the permissions you have given them, either in their own Explorer Plug-In, or the Web Console.

You can also set the following configurations for the share:

  • Allow the share user to reshare the file or folder to other users.

    When you enable reshare, the user you share with share owner and can further reshare the file to other users. However, the permissions that can be assigned to the reshared user depends on the permissions set by the parent share owner for that file or folder. For example, if you assigned view permissions to the shared user, the share user can reshare the file with view permissions only. Similarly. if you assigned edit permissions to the shared user, the share user can reshare the file or folder with view or edit permissions.

    In addition, the share user can also generate a public share link and email it to multiple users, who do not have a Web Console account. For instructions, see Creating a Public Share Link.

  • Set an expiry date for the share. After the defined number of days, the user will no longer have access to the shared file or folder.

    When you reshare a file, the number of days for expiry cannot exceed the days defined by the parent share owner.

  • Include custom messages in the notification email to the share users.

In addition to data backed up from your local computer, you can also share files and folders from your Edge Drive configured as a local virtual drive from the Windows Explorer window. For instructions, see Configuring a Local Virtual Drive.

Important: If you share at the folder level, all the files and sub folders contained in that folder are also available to the users you share with. To share less than the entire contents of the folder, you must share individual files or folders from within the folder.

Before You Begin

  • Users who will share your data must have the Explorer Plug-In enabled, or have access to the Web Console.
  • Your data must have been backed up.

Procedure

  1. Launch Windows Explorer and expand This PC.
    1. If sharing data backed up from your computer, expand My Data.
    2. If sharing your Edge Drive files, expand the Edge Drive local virtual drive.
  2. Navigate to the folder or file to be shared, then right-click the file or folder and click Edge > Share.

    To reshare a file or folder, under Shares, navigate to the file or folder to be reshared, then right-click the file or folder and click Edge > Reshare.

  3. The Share Files/Folders dialog prepopulates the top field with the name of the item you right-clicked. If you want to share that item under a different name, enter the new name there.
  4. Under Invite People, enter the name of a user, or an email address or user group. As you type, names appear in the list. Click the name you want.
  5. In the list to the right, select User, Email or Group, according to the kind of entry you put into the Invite People box.
  6. In the list to the right, select the operations the person or group can perform. Select Can View (read only) or Can Edit (write access).
  7. Click Add to place that person or group onto the list.
  8. Optional: Select Expire in and enter a number of days to have the share expire after that many days. By default, shares defined here do not expire.
  9. Optional: To allow the file or folder to be reshared, click Yes.
  10. Optional: You can notify the people you have shared the item with, by sending an email to them. Follow these steps:
    1. Select Notify people via email.
    2. Type a message in the box below the option if you want to. If the entity you invited is a group, all members of the group receive the notification email.

      The email sent contains a link to access the shared item from the Web Console.

  11. Click Share to complete the operation and close the Share Files/Folders dialog.

Viewing Details for an Item You are Sharing

The Shares feature of the Explorer Plug-In lets you see the shares you have already defined for an item, and change them. Follow these steps:

  1. Launch Windows Explorer. In the left navigation bar, expand This Computer > Shares > Shared by Me.
  2. Navigate to the item and right-click it. Point to Edge, then click Share.
  3. The users with whom you have shared the item appear in the center box.
  4. Close the window by clicking Cancel.

Modifying or Removing an Existing Share

You can remove shares that you have already defined, or change the sharing details, or even remove sharing from them completely. Follow these steps:

  1. Launch Windows Explorer. In the left navigation bar, expand This Computer > Shares > Shared by Me.
  2. Navigate to the shared item and right-click it. Point to Edge, then click Share. The Share Files/Folders dialog box appears.
  3. To remove a person or group, click the name, then click Remove. The entry is removed from the list (without requesting confirmation).
  4. To change permitted operations for a person or group, click a name, then click Change Permission. The permission toggles between Can View and Can Edit.
  5. To entirely stop sharing the file or folder with all defined shares, click Un-Share. Click Yes to confirm the operation.

Working with Data that Others Have Shared with You

  1. Launch Windows Explorer. In the left navigation bar, expand This Computer > Shares > Shared with Me.
  2. Navigate to the share you want to work in, then click it. The contents of the share appear to the right.
  3. Navigate within the shared folders as necessary, and when you have located the file:
    1. Double-click the file to open it in the application associated with its file type.
    2. When the file opens, you can use the application's Save function to save it to a drive or share where you have write permission.

Viewing and Downloading Versions of a Shared File

  1. Launch Windows Explorer. In the left navigation bar, expand This Computer > Shares > Shared with Me or Shared by Me.
  2. Navigate to the shared item and right-click it. Point to Edge, then click View All Versions. The View All Versions dialog box appears, which lists all available versions.
  3. Select a version from the list, then:
    • Click Open to open the file in its associated application.
    • Click Download to save the file to a location for which you have write permission.

Leaving a Share You have been Granted

You can drop a share that someone else has given you. Follow these steps:

  1. Launch Windows Explorer, and in the left navigation bar, expand My Data > Shares > Shared with Me.
  2. Right-click the share you want to leave, then click Edge > Leave Share.
  3. Click OK.

Important: You can only leave a share at the level that it was granted to you by its owner. You cannot leave only a folder or file at a lower level.

Creating Public Links

Public links are URLs to shareable items that are accessible to any computer that has Internet access. To create a new public link, follow these steps:

  1. Launch Windows Explorer, then navigate to the item you want to share.
  2. Right-click the item, then point to Edge, and click Get Public Link.
  3. The dialog box that appears provides the URL.
  4. (Optional) Select Expires in and set a number of days that the public link will be valid.
  5. (Optional) Select Require password and enter a password.
  6. Copy the link to your paste buffer and click OK.

Editing a Shared File

You can edit your shared Edge Drive files from the Shares Drive on the Windows Explorer window. When you share a folder in Edge Drive, all the files and subfolders within the folder are also shared and can be edited from the Shares drive.

Files you can edit have a pencil icon next to the file or folder name.

Note: Explorer Plug-In does not support editing files shared from backed up data on client computers.

To edit a file, complete the following steps:

  1. Launch Windows Explorer. In the left navigation bar, expand This Computer > Shares > Shared with Me or Shared by Me.

    If you want to edit a publicly shared file, expand This Computer > Shares > Public Links.

  2. Navigate and open the file that you want to edit.

    After editing, you can save the file in the same or different location.

Viewing Share Invitations

When a user requests for share access to a file or folder from the Web Console, a share invitation request email is sent to the share owner of the file or folder. As the share owner, you can view the share invitations from the Web Console or from Explorer Plug-in and allow or deny share access to the requested user. For instructions on requesting share access and viewing share invitations from the Web Console, see Requesting Access to a Shared File or Folder.

To view the pending share invitations and allow or deny share access using Explorer Plug-in, complete the following steps:

  1. Launch Windows Explorer. In the left navigation bar, expand This Computer > Shares > Shared by Me.
  2. Right-click the shared file or folder and select Edge > Pending Invitations.

    The Invitations for Share window is displayed. In the Name box, you can view the name and email ID of the requested user.

  3. To allow share access, in the Permissions box, set one of the following permissions, and then click Allow.
    • To grant view only access to the file or folder, select Can View.
    • To allow the user to edit the file or folder, select Can Edit.
  4. To deny share access to the user, click Deny.